Blog - On payroll & platform

The payroll report gets an update; Enhanced �Add / Remove� supporting a larger list, a new interface, and it remembers your setting across companies if you manage more than one.

Simplepay.ca is now listed as a biller in RBC online banking. This changes the standard �pull� transaction requiring a 4 day payment cycle to a 2 day �push� transaction eliminating 2 days from the direct deposit payment timeline.

Cash v/s Accrual setting is a new feature release which determines deductions remittance rules  for companies. The underlying principle is the pay run date determining when deductions will be remitted. 

Cash v/s Accrual setting is a new feature release which determines deductions remittance rules  for companies. The underlying principle is the pay run date determining when deductions will be remitted.

For companies using Cash method, the date when payroll is run (i.e pay period close date) determines when the remittance is due. 

There is now an alternate to print, scan email / fax documents. Adobe Acrobat reader has released a nice little feature that lets users sign a document digitally. Do it with a mouse, use your fingers on a smart phone / tablet, or type it in. Option to

There is now an alternate to print, scan email / fax documents. Adobe Acrobat reader has released a nice little feature that lets users sign a document digitally. Do it with a mouse, use your fingers on a smart phone / tablet, or type it in. Option to digitally sign PAD (Pre Authorized Debit) is now available in Simplepay.ca.

Xero integration gets another update; In addition to payroll, timesheet, and deductions remittance, its now possible to map custom defined earnings, deductions, and reimbursements for export. 

Integration with VersAccounts gets an update from a manual mapping / file transfer to a seamless  web-services integration.

Setting up an account is now a simple selection of accounts from a list, and data

Integration with VersAccounts gets an update from a manual mapping / file transfer to a seamless  web-services integration. 

Setting up an account is now a simple selection of accounts from a list, and data export a one-click process that posts journal entries in VersAccounts. In addition, transaction export grouped by pay period, expense category or employee is also now available.

VersAccounts is a cloud accounting from Ottawa, ON. 

Visit their website 

 

Globalme is a language technologies company. The company strives for efficiency and highly values high tech solutions which eliminated unnecessary overhead. After using QuickBooks for many years, the company wanted a fresher and leaner solution

The Challenge
Being a translation and localization company, Globalme works with a lot of vendors and customers around the globe. The company manages project related financial data for customers and vendors using a project management system.. Payroll is done using the cloud provider Simplepay.ca. Transferring the data between these systems required manual work which did not fit in the companies lean management strategy and Globalme started looking for a solution.

The company first evaluated integration options with Quickbooks and found it to be too cumbersome. Emre said �We were happy with Quickbooks, it is mature and featureful. However it is bulky. Even a simple integration seemed very complicated so we started looking elsewhere�.

The company evaluated a few systems (see the comparison at Emre�s blog). They wanted an online accounting system that provides an easy API and supports the tools that they currently use.




The Solution
Xero fit the bill nicely since it supported integration with the payroll system that the company was already using, and the API was very easy to use. According to Globalme, its payroll system, SimplePay is �the only true �do it yourself� service available in Canadian market�.

After a couple months of testing and evaluation, Globalme switched to using Xero as their accounting system as of January 2012. With the integration with their project management system, the company was able to connect the financial data between the two systems. Bills are transferred to the accounting system automatically, so does the invoices. With the existing Simplepay.ca support for Xero, connecting payroll information to accounting was as easy as a couple of clicks. When the company runs payroll using Simplepay.ca, financial data makes its way to Xero instantly.


The Benefits of Xero + Simplepay.ca
According to Emre Akkas, founder of Globalme ,�Via integration, we eliminated the tasks that nobody wants to do. Payroll and accounting are more fun than ever before!�

- Payroll, deductions, tax data and more transferred automatically from Simplepay.ca to Xero
- Zero paper use through Simplepay�s integrated tax filing features
- Reconciliation simplified by auto matching


The integration started saving time for the company right away as the staff no longer needs to do the manual data transfer. Learning curve was simple since both Xero and Simplepay.ca user interfaces are intuitive and easy to use. Emre reported that the direct connection reduced the time spent on transferring data between different systems by up to 80%.

�This is just a beginning and we are very satisfied with the results� says Emre. �We want to develop additional integrations with other systems that we use to further automate our accounting needs�.

About Globalme
Globalme Localization is a language technologies company with operations in Canada and the US. The company provides integrated translation services for print, web, media and software products. Found in 2007, Globalme serves clients around the globe and have experienced +50% growth each year including 2011.

This case study story was told in collaboration with the StoryTelling BeanCounter - helping small business in �narrating the story behind the numbers�.